Interested in joining the board or just curious about what the positions entail? Look no further - you'll find the various PTA Board Positions and Descriptions below. Have questions or want to volunteer? Get in touch!
- Preside at all meetings of the PTA.
- Attend district PTA council meetings.
- Coordinate the work of the officers and committees of the PTA.
- Communicate with the principal on all PTA events.
- Communicate with Michigan PTA when needed.
- Oversee events and fundraisers chaired by other PTA members.
- Meet with the treasurer and the principal to go over budget and expenditures.
Vice President (1)
- Act as a parent liaison.
- Coordinate volunteers for various events throughout the school year.
- Assist in overseeing PTA events as needed.
- Assume duties in the absence of the President
Vice President (2)
- Act as a staff liaison.
- Coordinate mini-grants and allocation of monies to be used in classrooms and field trips.
- Oversee providing staff meals during staff appreciation.
- Assume duties in the absence of VP 1.
Vice President (3)
- Act as a student liaison.
- Oversee student PTA sponsored activities, such as Color Run, run club, and assemblies.
- Assume duties in the absence of VP 2.
- Keep an accurate record of the minutes of all meetings of the association and of the executive board.
- Conduct the correspondence delegated to him/her.
- Conduct any written correspondence between the PTA and the community as needed.
- Immediately following the election, send the name/address of the newly elected President to the Michigan PTA office.
- Act as recording secretary in the absence of that officer.
- Notify school community of up-coming board officer elections.
- Assist the president by sending paper, email and/or Facebook notices about monthly meetings.
- Compose and send thank you notes, invitations and other letters as needed.
- Keep a full and accurate account of all expenditures.
- Plan yearly budget.
- Have checks and vouchers signed by two people, the treasurer and one other, usually the school principal.
- Present a financial statement each month at the PTA meeting.
- Submit books annually for audit.
- Forward $40.00 unit dues to the Michigan PTA office on or before June 1 of each fiscal year.
- Forward National and State monies to Michigan PTA office on a monthly basis by the 28th of each month.
- File income tax return.
- Assist in interpreting the unit bylaws, Michigan bylaws, and the National PTA bylaws.
- Assist in interpreting the rules contained in the current edition of Robert’s Rules of Order to run general and executive board meetings and oversee committees formed by the PTA unit.
- Inform the PTSA when the by-laws are required to be reviewed and updated and file with the district council and National PTSA.
Legislative Representative (non-board position)
- Review any pending educational legislation at the state and national level.
- Communicate any pertinent information to staff and parents in the building community.
- Give legislative contact information to parents and staff as required for them to take action.
- Receive information from both the state and national educational legislation committees.
Membership Chairperson (non-board position)
- Promote PTA membership at beginning of the year events.
- Collect and organize PTA membership forms.
- Pass out memberships cards to members.
- Assist in completing school directory.
- Communicate membership count each month to the treasurer for record keeping and dues.
Reflections Chairperson (non-board position)
- Promote the current year's PTA Reflections theme to students and teachers.
- Provide timeline as to when the artwork is due to the school for different levels of judging (I.e., local school, district, and state levels)
- Provide rules and requirements to students, teachers, and parents per the National PTA, Michigan PTA, and school district. Be available for questions and assistance.
- Gather and collect artwork and forms by due dates.
- Double check forms and artwork to confirm they meet all requirements. Register all of them with the National PTA website.
- Ask few local people outside of school to judge the artwork.
- Submit to the school district name of Reflections chairperson or committee by the set deadline. Some required paperwork needed to accompany the submission.
- Communicate student winners that are moving to the next level.
- Communicate which students are moving to the state level.
- Plan a recognition event for all student participants and their families.
- Attend the district's Reflections celebration (around March). Need to handle/decorate display board to display all student winner's pieces.
- Return all art pieces to each student participants.
Health and Wellness Chairperson (non-board position)
- Help create healthy as well as fun activities for the students and families to participate in.
- Share any literature or information on health, fitness and nutrition that families and students might benefit from.
- Try to promote healthy habits on a continuous basis for the students.
Fundraising Chairperson (non-board position)
- Work with the chairs of our Fall Color Run and Spring Carnival to acquire monetary and prize donations.
- Reach out to possible school sponsors and collect donations.
- Seek out fundraising opportunities and present them to the PTA.
- Other fundraising responsibilities as needed.