Interested in joining the board or just curious about what the positions entail? Look no further - you'll find the various PTA Board Positions and Descriptions below. Have questions or want to volunteer? Get in touch!


President

  • Preside at all meetings of the PTA.
  • Attend district PTA council meetings.
  • Coordinate the work of the officers and committees of the PTA.
  • Communicate with the principal on all PTA events.
  • Communicate with Michigan PTA when needed.
  • Oversee events and fundraisers chaired by other PTA members.
  • Meet with the treasurer and the principal to go over budget and expenditures.

Vice President (1)

  • Act as a parent liaison.
  • Maintain the PTA website and help advertise up-coming events.
  • Coordinate volunteers for various events throughout the school year.
  • Assist in overseeing PTA events as needed.
  • Assume duties in the absence of the President

Vice President (2)

  • Act as a staff liaison.
  • Coordinate mini-grants and allocation of monies to be used in classrooms and field trips.
  • Oversee providing staff meals at conferences and during staff appreciation.
  • Assume duties in the absence of VP 1.

Vice President (3)

  • Act as a student liaison.
  • Oversee student PTA sponsored activities, such as Variety Show, run club, and assemblies.
  • Assume duties in the absence of VP 2.

Recording Secretary

  • Keep an accurate record of the minutes of all meetings of the association and of the executive board.
  • Conduct the correspondence delegated to him/her.

Corresponding Secretary

  • Conduct any written correspondence between the PTA and the community as needed.
  • Immediately following the election, send the name/address of the newly elected President to the Michigan PTA office.
  • Act as recording secretary in the absence of that officer.
  • Notify school community of up-coming board officer elections.
  • Assist the president by sending paper, email and/or Facebook notices about monthly meetings.
  • Compose and send thank you notes, invitations and other letters as needed.

Treasurer

  • Keep a full and accurate account of all expenditures.
  • Plan yearly budget.
  • Have checks and vouchers signed by two people, the treasurer and one other, usually the school principal.
  • Present a financial statement each month at the PTA meeting.
  • Submit books annually for audit.
  • Forward $40.00 unit dues to the Michigan PTA office on or before June 1 of each fiscal year.
  • Forward National and State monies to Michigan PTA office on a monthly basis by the 28th of each month.
  • File income tax return.

Parliamentarian

  • Assist in interpreting the unit bylaws, Michigan bylaws, and the National PTA bylaws.
  • Assist in interpreting the rules contained in the current edition of Robert’s Rules of Order to run general and executive board meetings and oversee committees formed by the PTA unit.
  • Inform the PTSA when the by-laws are required to be reviewed and updated and file with the district council and National PTSA.

Legislative Representative (non-board position)

  • Review any pending educational legislation at the state and national level.
  • Communicate any pertinent information to staff and parents in the building community.
  • Give legislative contact information to parents and staff as required for them to take action.
  • Receive information from both the state and national educational legislation committees.

Membership Chairperson (non-board position)

  • Promote PTA membership at beginning of the year events.
  • Collect and organize PTA membership forms.
  • Pass out memberships cards to members.
  • Assist in completing school directory.
  • Communicate membership count each month to the treasurer for record keeping and dues.

Reflections Chairperson (non-board position)

  • Promote the current year's PTA Reflections theme to students and teachers.
  • Provide timeline as to when the artwork is due to the school for different levels of judging (I.e., local school, district, and state levels)
  • Provide rules and requirements to students, teachers, and parents per the National PTA, Michigan PTA, and school district. Be available for questions and assistance.
  • Gather and collect artwork and forms by due dates.
  • Double check forms and artwork to confirm they meet all requirements. Register all of them with the National PTA website.
  • Ask few local people outside of school to judge the artwork.
  • Submit to the school district name of Reflections chairperson or committee by the set deadline. Some required paperwork needed to accompany the submission.
  • Communicate student winners that are moving to the next level.
  • Communicate which students are moving to the state level.
  • Plan a recognition event for all student participants and their families.
  • Attend the district's Reflections celebration (around March). Need to handle/decorate display board to display all student winner's pieces.
  • Return all art pieces to each student participants.

Health and Wellness Chairperson (non-board position)

  • Help create healthy as well as fun activities for the students and families to participate in.
  • Share any literature or information on health, fitness and nutrition that families and students might benefit from.
  • Try to promote healthy habits on a continuous basis for the students.

Fundraising Chairperson (non-board position)

  • Work with the chairs of our Fall Color Run and Spring Carnival to acquire monetary and prize donations.
  • Reach out to possible school sponsors and collect donations.
  • Seek out fundraising opportunities and present them to the PTA.
  • Other fundraising responsibilities as needed.